Travel information
The big page of information
FAQs, practical advice and the important fine print, all in one place.
Start here
Everything you need, without the hunting around
From passports and payments to flights, accommodation, tickets and travel documents, this page brings the most common questions together in one easy-to-scan place.
Frequently asked questions
Find what you need
Choose a section or work your way through the page. Each answer opens only when you need it.
Before you travel
Passports, visas, insurance & preparation
What should I check on my passport before travelling?
As a general guide, make sure your passport:
- Has sufficient validity for your destination, with many countries requiring around six months.
- Has any visas or travel authorisations required for your trip.
- Is with you for international travel.
Requirements vary by destination, so always confirm the current entry rules that apply to your itinerary.
I’m travelling to the United States. Do I need an ESTA?
Australian passport holders travelling under the United States Visa Waiver Program require a valid ESTA or an appropriate visa before travel. Visit the official ESTA website (opens in a new tab) for current requirements.
Who is responsible for health and entry requirements?
It is each traveller’s responsibility to understand and meet the health, vaccination, passport, visa and document requirements that apply to the countries they are visiting.
How early should I arrive at the airport?
As a general guide, allow around 60–90 minutes before domestic departures and 2–3 hours before international departures. Airlines can refuse boarding if their required check-in deadline is missed, so always check the specific requirements for your flight.
Do I need travel insurance?
We strongly recommend taking out suitable travel insurance to cover personal, baggage and cancellation risks. Our team can provide information to help you find cover for your travel needs.
You can also review our travel insurance information and visit Smartraveller (opens in a new tab) before departure.
Where do I find my travel documentation?
Your travel documentation will be sent with your confirmation email. We recommend saving digital copies to your device before departure. You can also access your travel itinerary through your online account where available.
What should I do about travel insurance and Smartraveller?
We strongly recommend suitable travel insurance for personal, baggage and cancellation risks. We also recommend checking Smartraveller (opens in a new tab) for current destination advice before you travel.
How will I know if I need a visa?
Visa requirements depend on your passport, destination and travel purpose. Our team can help point you towards the relevant requirements and, where applicable, assist with visa arrangements. Fees may apply.
How do I check whether a destination is safe to visit?
For current safety and travel advice, visit the Australian Government’s Smartraveller website (opens in a new tab).
What vaccinations or immunisations might I need?
Speak with a travel doctor before departure about vaccinations relevant to your destination and personal circumstances. Some destinations may also require evidence of vaccination or other health documentation.
How much passport validity do I need?
Many destinations require travellers to have around six months of passport validity, but the exact rule varies. Check the requirements for every country on your itinerary before departure.
Your booking
Bookings, payments, changes & your account
How do I book?
You can book selected sporting events through our online booking engine, call our WA-based team on 1800 33 44 23, or visit us at 1/544 Beaufort Street, Mount Lawley WA 6050.
When is my booking confirmed?
Your booking is confirmed once payment has been successfully received and you have received confirmation from us.
How do I know my online order has been confirmed?
Once your order has been processed and the required deposit or payment has been received, you will receive confirmation. Please refer to the applicable Terms & Conditions for your booking.
What if I want to change my reservation?
Email us with your booking reference and requested change, or call 1800 33 44 23. Change and amendment conditions may apply under your booking Terms & Conditions.
What should I expect after I book and pay?
Depending on your booking, you can expect information including:
- Booking confirmation
- Payment schedule or invoice, where applicable
- Travel itinerary and travel information
- Payment receipt
- Travel document collection or distribution information
- Full Terms & Conditions
How can I pay for my package?
Payment options can vary by booking. Please refer to your invoice, booking checkout and applicable Terms & Conditions for the payment methods available to you.
What should I do if my payment is declined?
Contact your bank or card issuer to check whether the transaction has been blocked or whether your available limit is sufficient. If the issue continues, contact our team.
When will my credit card be debited?
Where payment is taken through an online booking, the debit is generally processed as part of the booking transaction. Your booking screen and confirmation will show the payment status.
Is my online payment secure?
Online payment pages use secure encrypted connections, and payment details are passed to the relevant payment provider for validation and processing. If you experience a payment issue, contact your card issuer and our team for assistance.
What happens if I need to cancel after paying a deposit?
Deposits and third-party fees may be non-refundable, and cancellation conditions vary by booking. Please refer to the Terms & Conditions that apply to your package for the relevant refund and cancellation policy.
Are my personal details confidential?
Personal information received through an online booking or form is handled in accordance with our Terms & Conditions and privacy practices. Where available, you can update relevant personal details through your online account.
How long are gift vouchers valid for?
Gift vouchers are valid for 36 months from the date of issue. They are non-transferable, non-refundable and not redeemable for cash. A voucher can be used across multiple transactions until its value has been fully redeemed, subject to the voucher Terms & Conditions.
How do I change the emails I receive from you?
Where available, use your online account to update your email preferences. You can also contact our team if you need help changing your communication preferences.
What are my responsibilities when making a booking?
- You must be at least 18 years old and have the authority to enter into a binding contract with us and the relevant supplier.
- Information you provide must be true, accurate, current and complete where required by a registration or booking process.
- You must keep that information up to date where changes occur.
Your trip
Flights, accommodation, transfers & extras
What is the difference between single, double, twin, triple and quad share?
- Single: one person staying in one room.
- Double: two people sharing one room and one double bed.
- Twin: two people sharing one room with two separate beds.
- Triple: three people sharing one room.
- Quad: four people sharing one room.
Package pricing is commonly shown per person based on the selected room-share arrangement.
Is breakfast included at my hotel?
Breakfast inclusion varies by package and hotel. If it is not already included, our team may be able to arrange it at an additional cost. Check your package inclusions or ask your consultant.
I’m travelling alone. Can I have my own room?
Yes, subject to availability. A single supplement or single-room rate will generally apply.
What time can I check in and check out?
As a general guide, hotel check-in is commonly around 2pm–3pm and check-out around 10am–11am. Your hotel may use different times, so check your travel documents or hotel confirmation.
Can I extend my stay with extra accommodation?
Usually, yes. Package flexibility and extra-night availability vary, so contact us on 1800 33 44 23 and we can quote the options available for your trip.
Can I book flights and tickets without accommodation?
We can tailor many packages around your requirements. Ticket-only sales are not available for the events covered by this information page, but other combinations of travel services may be possible depending on the event and its Terms & Conditions.
How do I add my airline loyalty number to my booking?
Contact your consultant on 1800 33 44 23 or info@tasa.com.au. If your online account supports the change, you may also be able to add the number there before departure.
How do I buy additional baggage for my flight?
Additional baggage is generally arranged directly with the airline. Check the carrier’s baggage rules and fees before travel so you know the limits that apply to your fare.
What time should I arrive at the airport?
As a general guide, allow around three hours before an international departure and around 60 minutes before a domestic departure. Always check the airline’s specific check-in and boarding deadlines.
Can you book flights using my frequent flyer points?
We may be able to assist with reward-flight bookings. A service fee may apply, so contact our team for the available options and current pricing.
I already have flights. Can I book event tickets and accommodation?
In many cases, yes, unless the particular event’s Terms & Conditions state otherwise. Ticket-only sales are not available for the events covered by this information page.
Can I upgrade my flight to business class?
Upgrades can be arranged subject to availability and fare conditions. Contact us on 1800 33 44 23 to discuss the available options.
My frequent flyer points have not been credited. What should I do?
Keep your e-ticket and boarding pass. If points have not been credited, contact the airline’s loyalty program directly and provide the travel evidence they request.
Can a corporate group request specific seats?
We can submit seating requests, but airlines control seat allocation and large groups may not always be seated together. Contacting the airline directly before departure can also help confirm what options are available.
Are airport transfers included in my package?
Transfers are not included unless your package specifically says they are. We can usually arrange transfers at an additional cost.
I have an arrival transfer. Where do I meet my driver?
Follow the meeting instructions shown in your itinerary. Where a meet-and-greet service applies, your driver will generally be waiting in the nominated arrivals area with a sign displaying your name.
Where do I meet my departure transfer?
Departure transfers generally leave from the nominated hotel lobby at the time shown on your itinerary. Be ready in the meeting area before the scheduled departure time.
Can you help with restaurants, theatre, tours and cultural activities?
Yes. We can help arrange tours, entertainment and other activities to complement your trip, subject to availability and supplier conditions.
Events & documents
Tickets, seating & delivery
Can I buy an event ticket by itself?
No. Event tickets must be combined with a land and/or air service unless a specific product is expressly offered otherwise.
My friends have a separate booking. Can we sit together?
We will do our best to accommodate linked seating requests, but they remain subject to availability and event restrictions and cannot be guaranteed across separate bookings.
When will I know my exact seat?
Exact seat numbers may not be known until final allocations are received from the event provider. Before that point, we may only be able to confirm the relevant seating block or category.
When will I receive my event tickets?
Ticket timing varies by event and delivery method. For some events, tickets or travel documents are supplied close to departure. If required, alternative collection or delivery arrangements may be made and communicated to you before travel.
Can you build a custom package for an event that is not listed online?
Yes, we can often tailor a package around major sporting events. Call us on 1800 33 44 23 to discuss what you have in mind.
When are physical travel documents dispatched?
Where physical documents are required, dispatch timing depends on when supplier documents and tickets are received. The original delivery guidance for this page allows for dispatch around two weeks before departure, with an email notification once documents have been sent.
You will also receive electronic itinerary information for confirmed bookings where applicable.
How are physical documents sent?
Where physical delivery is used, documents are sent using tracked Australia Post services. Delivery times after dispatch are subject to Australia Post conditions and can vary, particularly for regional and rural destinations.
How can I change my delivery address?
Update your details through your TASA account where available, preferably well before departure. For a late address change, contact our team directly so we can confirm whether your documents have already been dispatched.
Do you ship physical documents internationally?
The original delivery terms for this page provide for physical document delivery within Australia only. If you will be overseas before documents are issued, contact our team so an appropriate event-specific arrangement can be confirmed.
Will I receive tracking details?
Where tracked physical delivery is used, tracking information is provided after dispatch.
What happens if I am not home for delivery?
Delivery handling is subject to the carrier’s current process and any authority-to-leave instructions attached to the shipment. Follow the tracking information and collection instructions supplied by the carrier.
Can my order be delivered to a depot or alternative collection point?
Alternative delivery arrangements may be possible depending on the carrier and the service available at the time. Enter the correct collection address at checkout where supported, or contact our team before dispatch.
What happens if my documents arrive damaged or incomplete?
Keep the documents, packaging and delivery information, then contact us as soon as possible with your booking number. We will work with you to resolve missing, incorrect or damaged travel documents.
What happens to postage charges if I cancel?
If postage has been charged and your physical documents have not yet been dispatched, contact our team so the applicable refund position can be confirmed under your booking conditions.
Why use a travel advisor?
Because good travel planning is more than making a booking
01
Emergency assistance when you travel, with support available 24 hours a day, 7 days a week where included in your service.
02
A consultation to understand your holiday needs and shape a more considered, personalised travel plan.
03
A detailed proposal with itinerary information, costing and payment scheduling where applicable.
04
Guidance on travel insurance options relevant to your trip and personal circumstances.
05
Research, supplier knowledge and practical experience to help structure the right itinerary.
06
Management of booked travel arrangements, including help with supplier schedule changes and cancellations.
07
Supplier payments and booking administration managed on your behalf.
08
Guidance on passport, visa and entry requirements relevant to your itinerary.
09
Assistance with rebooking or refund processes when booked arrangements are cancelled, subject to supplier conditions.
Still have a question?
If you cannot find what you need above, send us a message and our travel team will point you in the right direction.
1800 33 44 23
info@tasa.com.au
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